Election offices juggle countless deadlines across federal, state, and local elections — from ballot mailing timelines to election worker training, voter outreach plans, and much more. Running behind on one milestone can cause last-minute scrambling and needless headaches.
Enter Task Manager, a new feature in the Election Administration Platform that allows you to track and simplify this complex array of tasks. Developed thanks to insightful feedback and collaboration from our partner, Grand Rapids Office of the City Clerk, this new capability allows you to create reusable templates for every category of election task. Assign owners, receive automated reminders, and seamlessly sync tasks across your team’s calendars.
By centralizing your tasks in one place, you’ll minimize miscommunications and avoid deadlines creeping up on you.
Customize task management for any election scenario
Our flexible templates allow you to create task checklists tailored to federal, state, and local elections or internal planning. Here’s a sample of what your office could track:
- Account for statutory requirements like candidate filing deadlines, ballot delivery timelines, etc.
- Manage election worker recruitment and training procedures
- Coordinate equipment testing and logistics across voting locations
With templates, you can repeat task lists from previous cycles or adapt the list with new specifics. These updates help keep you better organized with each cycle.
Receive automated reminders for task deadlines.
Timely notifications allow you to stay ahead of all administration, voter outreach, and communications tasks. Configure automated email or text alerts to inform you or your team about upcoming deadlines. For example, you can set reminders to:
- Notify previous election workers
- Update the website
- Send out notices to candidates
- Test equipment
With all these automated reminders, election administrators can feel more confident their team is running reliable, efficient processes. They also have one place to check to see all completed and upcoming tasks, eliminating the need to follow up with every team member individually.
Keep the team aligned with calendar syncing
The Task Manager integrates with each staff member’s calendar app, such as Outlook, Google, or iCal, so you and your team can stay on top of deadlines.
More than that, calendar syncing ensures any date changes are accounted for across related tasks. For example, if you move up the deadline for certifying election workers from June 1st to May 25th, any dependent sub-tasks like booking training rooms or finalizing curriculum would also shift on everyone’s calendars. This workflow reduces any miscommunications or missed handoffs.
Ready to simplify task management for your jurisdiction?
Current Elections Software Collaborative members can start using these features by scheduling time with your account team.
New to our Collaborative? Schedule a demo today to see the entire Election Administration Platform in action. The platform includes the Task Manager, Election Worker Management System, Campaign Finance Tracker, Help Desk, and Voting Wait Time Tracker all in one platform.
